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SUBCONTRACTOR MANAGEMENT

Effectively manage the outsourcing of jobs to third-party carriers. Allotrac enables you to control the drivers workflow in line with Chain-of-Responsibility requirements. Allotrac's BYOD mobility application ensures a scalable, cost-effective model depending on how often you use third-party carriers.

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DOCUMENT MANAGEMENT

Allotrac can help you to control subcontractors by:

  • Allowing you to store and manage their documentation. 

  • Allowing you to manage document expiry dates for subcontractors, drivers, vehicles and trailers.

  • Restricting outsourcing of jobs to a subcontractor with expired documentation. 

  • Sending automated alerts 3 months from document expiry date.  

  • Alerting multiple internal and external stakeholders on expiries. 

  • Enabling you to export document reports in csv. or xls. 

SUBCONTRACTOR ALLOCATION

Allotrac gives you the ability to:

  • Allocate directly to subcontractors. 

  • Enable self-allocation for third-party carriers. 

  • Allocate loads or runs to third-party carriers in their own portal. 

  • Assign subcontractor rate and minimum hours tracking on job entry. 

  • Assign jobs directly to subcontractors mobility application or via email.

  • Ensure subcontractor rate is confirmed when the load is assigned to the subcontractor. 

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SUBCONTRACTOR PORTAL

Allotrac's subcontractor portal provides you with the ability to:

  • Configure the level of access per-subcontractor. 

  • Give subcontractors the capability to self-allocate to their own vehicles and drivers. 

  • Restrict allocating jobs to a vehicle or driver with expired documentation.

  • Allow subcontractors to accept or reject transport bookings from their admin portal. 

  • View dashboard with recent activities and live job statuses. 

  • Allow subcontractors to view their own POD's.

  • Allow subcontractors to upload documentation on job completion.

  • View real-time access of vehicle tracking. 

Are you ready to see how Allotrac can transform your business, automate your workflows, and better manage your jobs? 
Get in touch to see Allotrac live. 

VEHICLE BOOKING SYSTEM

Our vehicle booking system allows you to:

  • Request transport from subcontractors.

  • Specify vehicle type, quantity, date and time slots. 

  • View specific set of vehicles or fleets you require on that date. 

  • Give subcontractors the ability to accept or reject transport bookings from their admin portal. 

  • View available vehicles provided by subcontractors ready for allocation.  

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OUTSIDE LABOUR HIRE

With Allotrac you are able to:

  • Manage subcontractors when outsourced to freight forwarders. 

  • Enable pre-start checklist on login.

  • Capture driver hours from start to finish. 

  • Track minimum hours per job. 

  • Ask driver to complete rate card of hours driven including return leg. 

  • Give driver the ability to record details throughout the hourly hire job. 

  • Utilise sign-on-glass proof of delivery if required.

  • Automatically generate RCTI and invoice on job completion. 

PURCHASE ORDERS & RCTI'S

Allotrac gives your business the ability to:

  • Enter subcontractor rate on job entry. 

  • Track minimum hours per job. 

  • Edit chargeable quantity on job completion. 

  • Generate purchase orders on job completion. 

  • Integrate with accounting software for purchase orders. 

  • Convert purchase order to a bill or RCTI in accounting software.  

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Our team are ready to answer any questions you may have, get in touch to discuss how we can work together. 

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